E invoice report

Created by APSATH TK, Modified on Tue, 28 Jan at 12:25 PM by APSATH TK

Know Status of Vouchers with e-Invoice Overview Report

e-Invoice report in TallyPrime helps you keep abreast of the status of vouchers. You might have generated e-Invoices for a lot of vouchers during voucher creation or through Exchange. However, e-Invoices might have got generated for some of the vouchers, while the rest of the vouchers may be in the process of e-Invoice generation. It may also happen that some of the vouchers lack the information necessary for e-Invoice generation under e-Invoice Integration Phase, and some vouchers were rejected by the e-Invoice System.

TallyPrime has an e-Invoice Overview report, which is easy to navigate and delightful to use, as you can just open the report and know the status of the vouchers. Additionally, you will know the number of vouchers ready for e-Invoice generation and that for which you need to take actions or make corrections to get them ready for e-Invoice generation.

The report helps you plan your e-Invoicing activities.

To view the e-Invoice Overview report:

Press Alt+G (Go To) > type or select e-Invoice Overview and press Enter.
Alternatively, Gateway of Tally > Display More Reports > VAT Reports > e-Invoice > e-Invoice Overview and press Enter.
By default, the report opens for a period of the last 24 hours, based on the last voucher date.

In this section:

Uncertain Transactions (Corrections Needed)

The vouchers in which the information mandatory for e-Invoice generation is either missing or incorrect can be found in the Uncertain Transactions (Corrections needed) section. This section helps you identify such vouchers, so that you can correct them and go on to generate e-Invoices. For instance, you might have missed to specify the National ID of your party or the address in Arabic.

In such cases, you can just drill down from the section, view the nature of correction required, and take actions to resolve.

For example, you might have given a 4-digit PO Box in a party ledger, while PO Box must be a 5-digit number. In such a case, the voucher becomes a part of the Uncertain Transactions (Corrections Needed) section.

Drill down from Uncertain Transactions (Corrections Needed).
To view the Error, select any voucher and press Shift+Enter.
Alternatively, press Alt+F5 to view the detailed report.
Select the voucher in which you want to make corrections and press Enter.
The voucher or the master that requires the corrections appears.
In this case, the error is in the voucher.
Therefore, the Voucher Alteration screen appears.
Make the necessary changes and press Ctrl+A to save.

Once you make the corrections, you can send the vouchers for e-Invoice generation.

Ready for e-Invoice Generation

This section contains the vouchers in which the information mandatory for e-Invoice generation is available. However, you are yet to generate e-Invoices for the same.

To know how to generate e-Invoices for such vouchers, refer to the Generate e-Invoices for multiple vouchers through Exchange section.

Upload for e-Invoice Generation Unsuccessful (Reupload)

This section contains the vouchers that have the necessary information for e-Invoice generation under e-Invoice Integration Phase. However, e-Invoice is yet to be generated on the e-Invoice System. It may take a few minutes to get the final e-Invoicing status of the vouchers.

You cannot edit the vouchers, until you get their final e-Invoicing status. However, you can open the vouchers in the display mode, if needed.

To reupload these vouchers:

In the e-Invoice Overview report, drill down from Upload for e-Invoice Generation Unsuccessful (Reupload).
Press Alt+ U (Get status) to update the status.

Alternatively, you can reupload the vouchers from the Send for e-Invoicing report as well.

Press Alt+Z (Exchange) > Send for e-Invoicing and press Enter.
In the Send for e-Invoicing screen, select the voucher or use spacebar to select multiple vouchers and select S (Send).

To know how to reupload the vouchers, refer to the Generate e-Invoices for multiple vouchers through Exchange section.

Rejected by e-Invoice System

Sometimes, a voucher gets rejected from the e-Invoice System, because of some error or incorrect information. In such cases, you can generate an e-Invoice again. ZATCA requires a log of the rejected e-Invoices to trace the changes you made in the voucher. Therefore, we recommend you to use TallyPrime Edit Log.

However, if Edit Log is not enabled, then you will need to create a Credit Note against the rejected Sales Invoice to nullify the effect in the books of accounts.

Thereafter, you can create a new Sales Invoice to send it to the e-Invoice System for e-Invoicing.

To know how to send a Sales Invoice for e-Invoicing, refer to the Generate e-Invoice for single Sales invoice section.

e-Invoice Generated

This section contains the vouchers for which e-Invoices are already generated. You can drill down from the section and view the vouchers with the e-Invoice details.

To know how to view e-Invoice details, refer to the View e-Invoice Details section.

e-Invoice Archives

As per the regulations by ZATCA, you need to have an archive of all your e-Invoices generated in the last five, seven, or ten years, as applicable to your organisation. You need to maintain archives of the e-Invoices in a specific folder for quick reference during audit and other purposes. TallyPrime provides you with a report named e-Invoice Archives. You can configure the folder path in which you want to store all the e-Invoices for them to be accessible to the authority. When you generate an e-Invoice under e-Invoice Integration Phase, a PDF/A3 file (with embedded XML) gets saved in the folder.

However, if you want another copy of an e-Invoice, you can easily get it through the e-Invoice Archives report. The report contains all the information about the e-Invoices generated by you. Moreover, you have the facility to archive e-Invoices in a single click, which makes it easier for you to store all the e-Invoices in the folder path selected by you.

First of all, you need to specify the folder in which you want to archive all the e-Invoices.

Press F11 (Company Features) > set Enable Value Added Tax (VAT) to Yes and press Enter.
Location of e-Invoice Archives: Specify Path or Select from Drive.

Once you specify the folder path, you can start archiving your e-Invoices.

Press Alt+G (Go To) > type or select e-Invoice Archives and press Enter.
Alternatively, Gateway of Tally > Display More Reports > VAT Reports > e-Invoice > e-Invoice Archives and press Enter.
Press Alt+R (Pending for Archiving).
Press Spacebar to select one or more e-Invoices and press Alt+A (Archive).