E invoice generation Phase 1

Enable e-Invoice for Company

As you get started, you will need to enable e-Invoicing for a Company and set a date for the e-Invoicing to go into effect.

It is recommended to take a backup of your data before you enable e-Invoicing for your company. Click here to learn how to take backup of your data.

1. Press F11 > e-Invoicing applicable: Yes.
   If you do not see this option, set Enable Value added Tax (VAT) to Yes and ensure all VAT-related details are filled in appropriately.
   1. e-Invoicing applicable from: Provide the date on which the e-Invoicing will become effective.
      
   2. Print QRCode for B2B e-Invoice: Yes, in case you want to print QR Code in e-Invoice issued to other companies.
      
   3. Select e-Invoice Date Print Format: Yes, in case you want to specify a format for printing date on e-invoice.
      
      • dd-mm-yyyy: To print dates like 15-12-2021.
      • mm-dd-yyyy: To print dates like 12-15-2021.
      • yyyy-mm-dd: To print dates like 2021-12-15.
   4. Location of e-Invoice archives: Specify the path/location where you want to save the e-Invoice in XML and PDF format.
      
2. Press Y to accept the screen. As always, you can press Ctrl+A to save.
   

   Note: According to the ZATCA's e-Invoice requirements: - The Company must be security enabled. In case your company is not security enabled, it will prompt you to provide a username and password. Click here to know how to enable security for Company. - In the Company Alteration screen, the Disallow opening in Educational Mode field will be set to Yes to prevent any changes to e-Invoice transactions even in the Educational mode.

Enable e-Invoice for Voucher Type

To record transactions for printing e-Invoice for the party, you need to enable e-Invoice for Sales voucher type. Similarly, you can also enable e-Invoice feature for Credit Note and Debit Note voucher types.

1. Press Alt+G (Go To) > Alter Master > Voucher Type > type Sales > press Enter.
   Alternatively, Gateway of Tally > Alter > Voucher Type > type or select Sales > press Enter.
2. In the Voucher Type Alteration screen for Sales, set Allow e-Invoicing to Yes.
   Upon setting this option to Yes, the following options will be automatically set to:
   • Method of voucher numbering: Automatic (Manual Override).
   • Prevent duplicates: Yes.
     You cannot modify these options.
3. Press Y to accept the screen. As always, you can press Ctrl+A to save.

Generate e-Invoice for KSA

Generate an e-Invoice for KSA by recording a Sales/Credit Note/Debit Note voucher. But before you do that, make sure your company has covered the prerequisites and has performed a one-time setup for enabling e-Invoice. e-Invoices can be printed in a bilingual format based on your needs.

1. Press Alt+G (Go To) > Create Voucher > press F8 (Sales).
   Alternatively, Gateway of Tally > Vouchers > press F8 (Sales).
2. On the Accounting Voucher Creation screen, set Show e-Invoice details to Yes to verify the details related to e-Invoice.
   If you do not see this option on the voucher screen, press F2 (Date) to change the Voucher Date, as per the e-Invoice applicability date.
   
   The fields in the e-Invoice Details screen cannot be modified. You can only verify them before saving the voucher.
   The Sales voucher appears as shown below:
   
3. Press Y to accept the screen. As always, you can press Ctrl+A to save.
   After saving the voucher, you won’t be able to edit or delete the voucher. You can view the transaction in Display mode and print it.
4. Print the e-Invoice
   • In case you need to print your e-Invoice for each sales transaction, you can do a one-time setup in the Sales voucher type to print e-Invoice after saving the invoice.
     • In the Voucher Type Alteration screen, set Print voucher after saving to Yes.
   • Alternatively, you can print your invoices selectively from Day Book.
     1. Press Alt+G (Go To) > type or select Day Book > press Enter.
        Alternatively, Gateway of Tally > Day Book > and press Enter.
     2. Select the transaction that you want to print, and press Enter.
        
     3. Press Ctrl+P to print the transaction.
        Alternatively, press Alt+P (Print) > press Enter on Current.
        • Press I (Preview) to ensure all details, such as the VAT No., e-Inv No., Supplier’s Ref., QR code, and others, are accurate before printing the invoice.
          The print preview of an e-Invoice appears as shown:
          
        • Press C (Configure) > set Print Type to Bilingual.
          The Print Language option will be automatically changed to Both (Arabic/English).
          The print preview of an e-Invoice in bilingual format appears as shown:
          
        • Press P (Print) to print the e-Invoice.
          Similarly, you can also generate e-Invoices for Credit Note and Debit Note and print them in bilingual format.

e-Invoice Reports

TallyPrime provides e-Invoice reports to view all transactions related to e-Invoicing. Details about your e-Invoice transactions can be found in the report, such as your Party VAT No., the type of transaction, e-Invoice Number, e-Invoice Date, and others. You can print the e-Invoice reports if that is required.

Altered or Tampered e-Invoice transactions: When an e-Invoice transaction is generated, TallyPrime ensures that no alteration or deletions can be made, even in the Educational mode. However, if a transaction is altered by forceful means, then the transaction is marked as Tampered.

In this section

• e-Invoice Register
• e-Invoice Event Log

e-Invoice Register

This report contains all e-Invoice transactions for the current month. Transactions that are not e-Invoice enabled will not be displayed here.

• Press Alt+G (Go To) > type e-Invoice Register > press Enter.
  Alternatively, Gateway of Tally > Display More Reports > VAT Reports > e-Invoice Register > press Enter.

Note: Press F2 (Period) to change the period of the report, if needed. By default, TallyPrime will open the report based on the current date.

The e-Invoice Register can be seen below:

The report provides the following details of the e-Invoice transactions.

• Date: This is a voucher recording date.
• Party Name: This is the party for whom the transaction was recorded.
• Party VAT No.: This is the VAT registration number for the party.
• Transaction: This is the Voucher Type against which you have recorded e-Invoice. It could be Sales/Credit Note/Debit Note Voucher Type.
• e-Invoice Number: This is an auto-generated number based on the combination of time stamp and voucher number.
• e-Invoice Ref.: This is the voucher number.
• e-Note Inv. Ref.: This is the Original Invoice No. that you have provided when recording the Credit Note/Debit Note voucher.
• Amount: This is the total invoice amount.
• VAT Amt: This is the VAT tax amount based on the quantity and rate of the stock item.

e-Invoice Event Log

This report contains all e-Invoice transactions for the current month. Transactions that are not e-Invoice enabled will not be displayed here. This report will include various events related to e-Invoice transactions, such as Created and Tampered, along with other details.

• Press Alt+G (Go To) > type e-Invoice Event Log > press Enter.
  Alternatively, Gateway of Tally > Display More Reports > VAT Reports > e-Invoice Event Log > press Enter.

Note: Press F2 (Period) to change the period of the report, if needed. By default, TallyPrime will open the report based on the current date.

The e-Invoice Event Log can be seen below:

The report provides the following details of the e-Invoice transactions.

• Time Stamp: This will consider the system date and time at which an e-Invoice is generated.
• User Name: This will consider the name of the user who recorded the e-Invoice transaction.
• Event Type: This will show the various events related to e-Invoice transactions such as Created and Tampered. You can press Alt+T (Show Tampered) to view the tampered transactions in the report.
• Transaction: This is the Voucher Type against which you have recorded e-Invoice. It could be Sales/Credit Note/Debit Note Voucher Type.
• e-Invoice Date: This is the voucher recording date.
• e-Invoice Number: This is an auto-generated number based on the combination of time stamp and voucher number.
• e-Invoice Ref.: This is the voucher number.

With these instructions, you will be able to enable e-Invoice for KSA in TallyPrime which will allow you to generate e-Invoice by recording a Sales/Credit Note/Debit Note voucher, printing the invoice in bilingual format, and viewing e-Invoice reports.

Archive e-Invoices as per ZATCA

ZATCA directs that all e-Invoices generated need to be archived in XML and PDF formats. You need to produce the archived e-Invoices when statutory officials demand. TallyPrime provides you the option to archive e-Invoices in XML and PDF formats.

View e-Invoices pending to be archived

Before archiving you can view the e-Invoices to be archived.

• Open e-Invoice Register.
• Press Alt+R (Pending Archive) to see only those e-Invoices which are not yet archived.

Press Alt+R (Show All) to view all the e-Invoices. Refer here to know more about e-Invoice Register.

Archive e-Invoices in XML and PDF formats

1. Open e-Invoice Register.
2. Press Alt+R (Pending Archive) to see only those e-Invoices which are not yet archived.
3. Select the e-Invoices you want to archive.
   • Press Space bar to select an e-Invoice.
   • Press Ctrl+Space bar to select all e-Invoices.
4. Press Alt+A (Archive) to archive the selected e-Invoices.

You will get a confirmation message after completing the archival at the location specified.