Generate e-Invoice for Debit Note

Generate e-Invoice for Debit Note

In case of purchase returns, you will record a credit note for your seller. You need to generate an e-Invoice for a credit note with the correct reason for return. 

1. Gateway of Tally > Vouchers > press F10 (Other Vouchers) > type or select Debit Note > and press Enter.
   Alternatively, press Alt+G (Go To) > Create Voucher > press F10 (Other Vouchers) > type or select Debit Note > and press Enter.
2. Press Ctrl+H (Change Mode) to select the required voucher mode (Item Invoice, in this case).
   1. Party A/c Name: Select the party name.
   2. Party Details: Provide the Supplier details. You can also provide the Receipt or Order details as per your invoice requirements. You can also enter the Original Invoice No. and Date, against which this purchase return is being recorded.
      If you do not see the Party Details screen with options for Original Invoice No. and Date, press F12 (Configure), and set Provide Dispatch, Order, and Export/Import details to Yes.
   3. As always, press Ctrl+A to save and proceed.
3. Provide the stock item details.
   1. Select the stock item.
   2. Enter the Quantity. The Rate will be auto-filled, based on the rate entered in the previous transaction. However, you may choose to update the Rate. The Amount appears automatically.
4. Specify the accounting details, as applicable.
   1. Select the Purchase ledger in which VAT details are specified.
   2. Press Ctrl+A to save.
5. Select the VAT ledger.
6. Specify the e-Invoice details.
   1. Show e-Invoice details: Yes.
      The e-Invoice Details screen appears.
   2. Advance Amount: Skip this field, as it is not applicable for the voucher.
      The Amount Due gets calculated.
      
      
   3. In Type of Address field, select the relevant address, if you have enabled multiple addresses.
      

      The Company Mailing Name of selected addresses in TallyPrime should exactly match with the Company Name specified in the e-Invoice certificate, which is saved in the company data folder.

7. Specify VAT details.
   1. Provide VAT details: Yes.
      The VAT Details screen appears.
   2. Original Invoice No.: The voucher no. of the purchase voucher against which you are creating the debit note.
   3. Date: The voucher date of the original invoice. 
   4. Reason for Return: Select the appropriate reason for the purchase return and press Enter.
      
   5. Press Ctrl+A to save the screen.
8. Provide other necessary details, as needed, and press Ctrl+A to save.
9. Press Y to generate e-Invoice.
   The e-Invoice gets generated.
10. Print the Debit Note.
    1. In the Debit Note voucher, press Ctrl+P.
       Alternatively, press Alt+P (Print) > Current. 
    2. Configure the print for bilingual invoice.
       1. Press C (Configure). 
       2. Under Print Type, select Bilingual.
       3. Press Ctrl+A to save the configuration.
    3. Press I (Preview) to check the voucher before printing, if needed.
    4. Press P (Print) to print the voucher.

To check the PDF A3 format file embedded with XML:

1. Open archived location of e-Invoices.
   1. Press F11 (Company Features). 
   2. Set Enable Value Added Tax (VAT) to Yes and press Enter.
      You can see the Location of e-Invoice Archives.
2. Go to the location and select the relevant e-Invoice folder to get the PDF file embedded with XML.

Preview of a debit note with all the e-Invoice details including the QR code appears.