Creation and use of Godowns in Tallyprime

Create Godowns/Locations

To start allocating your stock items in godowns, you need to create a godown first.

1. Gateway of Tally > Create > select Godowns > press Enter.
   Alternatively, Alt+G (Go To) > Create Master > type or select Godowns > press Enter.
   When you create a Godown/Location in TallyPrime for the first time, you are prompted to alter the existing internal godown (Main Location), where all your inventory is stored by default.
2. Name & alias: As in other masters, you can specify multiple aliases for the godown name.
3. Under: Select Primary or Main Location.
   
   What you see on the screen can vary based on your choices. Press F12 (Configure) to change the options.

Note: As in the case of other ledgers and groups, Primary is the root under which you can create a godown. By default, Main Location is available under Primary. When you create a godown, selecting Primary creates the godown at the same level as that of Main Location. If you select Main Location, it becomes the parent godown for the new godown.

Click to see the 

• 5.    Accept the screen. As always, you can press Ctrl + A to save.

Create Multiple Godowns/Locations

If you have stored your inventory in more than one location, in TallyPrime you can choose to create godowns one by one, or create multiple godowns from a single screen. You can choose the parent godown from the same screen when creating multiple godowns.

1. Gateway of Tally > Create > type or select Chart of Accounts.
2. In the Chart of Accounts screen, press Alt+H (Multi-Masters) > and select Multi Create.
3. Under Godown:
   • If you select Under Godown > All Items, you will be prompted to select the parent godown for each godown name that you specify under the Name column.
   • If you select any other godown, say Under Godown > Main Location, this godown is treated the parent godown for all the godowns you create. However, you can change the hierarchy anytime later to suit your business preferences.

A sample Multi Godown Creation screen is shown below:

What you see on the screen can vary based on your choices. Press F12 (Configure) to change the options.

Allocate Stock Items to Godowns/Locations

Once you have created the required locations, you can allocate your stock items to one or more locations.

1. Open the Stock Item Allocation screen.
2. To allocate the opening balance of your stock, in the Stock Item Alteration screen, select Opening Balance and press Enter.  
3. To allocate stock items during voucher entry, in the Voucher Creation screen, select the stock item and press Enter.
   A sample Stock Item Allocation screen is as shown.
   
   What you see on the screen can vary based on your choices. Press F12 (Configure) to change the options and F11 (Features) to enable or disable features.
4. In the Stock Item Allocation screen, provide the Quantity if UoM is defined for the item; otherwise, provide the Amount.

The quantities and amount entered in the allocations screen are consolidated and displayed in the voucher. The Opening Balance Quantity or Value specified in the stock item must be completely allocated among the selected locations.

Alter, Display, and Delete Godowns/Locations

Like other masters, you can Alter, Display, or Delete locations.

For more information, click here.

Transfer Inventory Between Godowns/Locations

You can move your stock from one Godown/Location to another using Stock Journals. In case you are into manufacturing or job work, TallyPrime provides the flexibility to use specific voucher entry modes of Stock Journal to record transfer of materials between godowns.

1. Gateway of Tally > Vouchers > Alt+F7 (Stock Journal).
2. Alternatively, Alt+G (Go To) > Create Voucher > Press Alt+F7 (Stock Journal).
3. Under Source (Consumption), specify details of the stock items that you want to transfer.
   1. Select the stock item and the location from where you want to transfer.
   2. Specify the Quantity here. Rate and Amount are auto-filled from the stock item. You can alter these values, as needed.
      If you have not specified the Opening Balance (Quantity, Rate, and Amount) in the item master, you can enter only the Amount here.
4. Under Destination (Production), specify details of the stock items.
5. Select the stock item and the destination location. For inter-location transfers, select the same stock item as in the Source.
   As always, you can create stock items and location on the fly by pressing Alt+C.
6. Provide Quantity, Rate, or Amount, as needed.
   
   

   What you see on the screen can vary based on your choices. Press F12 (Configure) to change the options and F11 (Features) to enable or disable features.
   Note: You can also select a different stock item as finished goods in case the source stock item is changing form, especially in case of manufacturing. For more information, refer to Manufacturing Journal Voucher.

7. Accept the voucher. As always, you can press Ctrl+A to save.

You can configure printing of the stock journal to get the location names and addresses in the voucher when printed. As in all other vouchers, press Alt+P > F12 (Configure) to explore other print configurations.

Set up destination godown: In case you are transferring stock items from one or more locations to a single destination location, you can pre-set the destination godown by press Ctrl+H (Change Mode):

1. In the Stock Journal screen, press Ctrl+H (Change Mode).
   
2. Set the option Use for Inter-Godown Transfers to Yes.
   
   What you see on the screen can vary based on your choices. Press F12 (Configure) to change the options and F11 (Features) to enable or disable features.

You can print the stock journal voucher with the destination location name appearing on the top of the printed voucher. See Transfer Journal Voucher for more information. As in all other vouchers, press Ctrl + P > Press F12 (Configure) to see other print configurations.