Split Data in TallyPrime

Split is another useful tool to manage the volume of your data. If your business prefers to start on a fresh note every financial year, then you can split your data and maintain a fresh batch every year. Once all your transactions are recorded, reviewed, and closed for the year, you can proceed to split data. This will help you maintain your books neatly for the purpose of audit, tax compliance, and so on.

Further, if you have many parties or vendors, and you have recorded numerous transactions over time, it will be reflected in the size of your company data. If you have maintained all your data in a single block or folder over the years, it might become difficult to manage or share with anyone. Therefore, it would be a good idea to split the data into manageable pieces.

Before you split data

• Account for your unadjusted forex gains/losses, if any, by recording journal entries.
• Verify if any purchase/sales bills are due. Check the Profit & Loss A/c and inventory statements (purchase/sales bills pending). You have to account for such data in the respective party accounts or in the bills pending account.
• Take a backup of your data.
• Verify the company data to ensure that no errors occur during splitting.

Verify Data

Before splitting the data, the Verify feature automatically detects any errors in the data and allows you to correct them quickly. To open the Verify Company Data screen, 

1. Gateway of Tally > Alt+Y (Data) > Split > Verify Data.
   The Verify Company Data screen appears, as shown below:
   
2. Select the required company, and press Enter to proceed.
   

If there are any errors, the List of Errors screen will appear, where you can correct the errors easily.

Use the Verify Company Data feature as a checkpoint for maintaining the accuracy of your data in TallyPrime. It identifies errors before you split the data, making it easier to fix them. Maintain error-free data and streamline your workflow effortlessly.

Split Data

The Split feature allows you to split company data effortlessly while retaining the original data. It helps in dividing your company’s data into two separate parts without losing any information. It’s like creating a copy to organise and manage your data better. To open the Split Company Data screen, 

1. Gateway of Tally > Alt+Y (Data) > Split > Split Data.
   The Split Company Data screen appears, as shown below:
   
2. Select the required company from the List of Companies.
3. Enter the required date in the Split from field, and press Enter to proceed. The Split from date is considered as the beginning of the current financial year.

Once the company data is split, two separate companies with data will be created, without affecting the original data.

If required, you can rename these companies, and also record entries or alter any data. The Split feature allows you to make changes and stay organised without impacting your original data.